BOARD OF TRUSTEES
ST. CHARLES PUBLIC LIBRARY DISTRICT
REGULAR MONTHLY MEETING: FEBRUARY 8, 2012

AGENDA

Board Meeting: Wednesday, February 8, 2012, 7:00 p.m., Bisbee Conference Room at the Library, One South Sixth Avenue, St. Charles IL 60174.

Mission Statement
Discover your Library: Your gateway to information, reading enjoyment, cultural enrichment, community involvement, and lifelong learning.

6:30 pm 457 PLAN OVERSIGHT COMMITTEE MEETING

7:00 pm REGULAR MONTHLY MEETING

AGENDA:
I. Call to Order
II. Welcome of Guests
III. Approval of Minutes of Audit Committee Meeting, January 11, 2012
IV. Approval of Minutes of Regular Meeting, January 11, 2012
V. Approval of Minutes of Executive Session, January 11, 2012
VI. Approval of January 2012 Treasurer's Report
VII. Approval of January 2012 Bills
VIII. Approval of January 2012 Director's Report
IX. Committee Reports
X. Communications and Citizen's Comments

XI. Unfinished Business
62. Building Program: Architect's Proposal
63. Parking Lot Project

XII. New Business
64. Annual Staff Recognition Dinner
65. Schedule Meeting of Finance Committee
66. Strategic Planning Process
67. Meeting Room Fees
68. Marketing Plan: Letterhead
69. Building Maintenance and Repairs
a. Replacement of Lobby Stairs Carpet
70. Closed Session for Discussion of the Following Subjects:
a. Acquisition and Lease of Property [5 ILCS 120/2 (c) (5) and (6)]
b. Litigation [5 ILCS 120/2 (c) (11)]
c. Personnel [5 ILCS 120/2 (c) (1)]
71. Possible Vote on Items Discussed in Closed Session

MONTHLY REPORTS
Department Managers' Report, January 2012
Statistical Report, January 2012

457 Plan Oversight Committee
St. Charles Public Library District
Meeting, February 8, 2012
Agenda

Meeting: Wednesday, February 8, 2012 at 6:30 p.m., in the Bisbee Conference Room at the Library, One South Sixth Avenue, St. Charles, IL 60174.

Mission Statement
Discover Your Library: Your gateway to information, reading enjoyment, cultural enrichment, community involvement, and lifelong learning.

6:30 PM: Meeting of the 457 Plan Oversight Committee

AGENDA:

1. Review of plan offerings/plan mix/investment returns for year ending
December 31, 2011:

Fidelity
Nationwide

2. Staff Participation

3. Staff Education - Fidelity Review Meetings

4. Other

MINUTES
REGULAR MEETING
BOARD OF TRUSTEES
ST. CHARLES PUBLIC LIBRARY DISTRICT
December 14, 2011

The Regular Meeting of the Board of Trustees of the St. Charles Public Library District was held on Wednesday, December 14, 2011 at 7:00 pm at the Library. Present: President Tory Haines, Vice-President/ Secretary Norm Huntley, Trustees Mike Hill, Karen DeVault, Kimberly Reese, Cynthia Steimle; Director Diana Brown and Administrative Assistant Virginia Tsipas. Absent: Treasurer Debra McManus. Library Staff present: Bryan Wood, Myung Gi Sung, Denise Farrugia and Laura Haule.

WELCOME OF GUESTS
Mrs. Haines welcomed the staff members present at 7:00 pm.

AGENDA TAKEN OUT OF ORDER
Motion by Mr. Hill, second by Mrs. DeVault to move Agenda Item 46 to follow vote on Bills for November 2011. Carried unanimously.

MINUTES: Special Meeting, November 9, 2011
Motion by Mr. Huntley, second by Mrs. Reese to approve the Minutes of the Special Meeting of November 9, 2011. Carried unanimously.

MINUTES: Regular Meeting, November 9, 2011
Motion by Mrs. Reese, second by Mr. Hill to approve the Minutes of the Regular Meeting of November 9, 2011. Carried unanimously.

MINUTES: Facilities Committee, November 17, 2011
Motion by Mr. Hill, second by Mrs. Reese to approve the Minutes of the Facilities Committee of November 17, 2011. Carried unanimously.

MINUTES: Policy Committee, November 17, 2011
Motion by Mrs. Reese, second by Mr. Hill to approve the Minutes of the Policy Committee of November 17, 2011. Carried unanimously.

TREASURER'S REPORT: November 2011
INTERNAL BUDGET REPORT: November 2011
YEAR-TO-DATE STATEMENT: November 2011
FUND BALANCE: November 2011
INVESTMENT REPORTS for Valley Community Bank, Harris Bank and IIIT: November 2011
Motion by Mr. Huntley, second by Mrs. DeVault to approve the Treasurer's Report for November 2011, the Internal Budget Report for November 2011, the Year-to-date Statement for November 2011, the Fund Balance Report for November 2011, the Investment Reports for Valley Community Bank, Harris Bank and IIIT for November 2011. Carried unanimously.

BILLS: November 2011
Motion by Mr. Huntley, second by Mr. Hill to approve the bills for November 2011 in the amount of $481,782.06. Carried unanimously.

UNFINISHED BUSINESS
46. BUILDING PROGRAM: PRESENTATION BY ARCHITECT
Michael Barnes of Lohan Anderson spoke with the Trustees regarding moving forward with ideas for building remodeling and/or expansion, with reference to page 000474 of the December Board packet. There are two separate scopes of work to consider internally over the next two years, see what can be scaled back on original plans and then regroup on the program to reassess ideas. Will a revised design be needed for a referendum that will not be before February 2013? Mr. Huntley stated that he was concerned with heating, ventilation and cooling machinery, which is one of the most pressing items. Mr. Barnes said the first task summary would be amended with report from engineers, which will include some study of what can and should be done now. The second task is a long term plan. The engineers did study our systems.

Mrs. Brown said before the economy improves there are some things that should be done. We need an overall plan. If there is an addition, these plans should blend into it. If we are going to have geothermal it would be a major process. Geothermal is based on referendum. Mr. Bryan Wood, Assistant Director, said some components of our systems we have some more time with. Mrs. Brown said we will use that study to see what we will need to do each year.

Mr. Barnes asked if we are going to do task two. Will you pursue an all-out expansion of the facility? If not, what you do now will be a different issue if we don't go for referendum. Geothermal would be something you need to do after you decide on referendum. Public is less concerned with what is going on now with equipment.

Mrs. Brown asked if we could work with architect to develop a plan, looking at space to see how it would flow into a small addition. We would need a contingency plan in case referendum fails.

Mr. Hill said his main concern is for architects to look at everything and what if in one to two years economy turns around. With situation now, 2013 does not look viable, especially the mindset of the people. Parking lot was cost effective and in the future we will need to replace that. We need professional guidelines. We do not want to waste money and then three years from now tear it down.

Mr. Barnes said we need to plan for two paths and depending upon economy and sentiment to go towards one or the other; which way to focus efforts. Mrs. Brown said stepping back will buy time to see how changes in technology will alter the building plans. Mr. Huntley said develop plan and optimize with what will fit on down the road, not be torn out later. Mr. Barnes said there may be some things to do now to get by. Mr. Huntley said amenities come after basic needs and also what to do with the homes.

Mrs. Brown said we have chairs that are 25 years old and we need different types of seating. There are other such projects that can be addressed in immediate future.

Mrs. Haines asked what it would cost to put adequate heating and cooling in the building. Over $1 million guessed Mr. Barnes. Mr. Wood said with all the different additions you will not have 100% new system. Mrs. Brown said there are a lot of areas that are uncomfortable. Mrs. Haines said with remodeling we would need to pass some type of referendum to get that type of building improvement done. Mrs. Brown said we will look at using reserve fund once we map out what we want to do. Mr. Barnes said only going down that route if no other bigger improvement would happen. A new system now would not be able to handle additional space if you did that later. Mrs. Haines said maybe make more sense to public to improve building to a certain degree and make improvements we need.

Mr. Barnes said that part of the improvement would be a first phase. With small addition the new system is in place and another future phase if necessary. Develop a design or expansion that can be done in phases. First study what needs to be done if expansion would not happen. How you address things now might be affected if something happens in the future with expansion. Develop two approaches and let them tell us what makes sense.

Mrs. DeVault said to make cost efficient use of our funds and keep this building running now. Mr. Hill asked with phased addition will the portion of the Library containing the Administration Offices have to be removed. To take this part down and not build a bigger addition might not make sense. The referendum only failed by 400 votes. Mr. Hill said we have to continue to do things to keep the building attractive, including the main entry.

Mr. Huntley said come up with suggestions and plans that will lead us in the right direction. Remold tasks one and two through architectural team, short term and long term included with suggestions with Mrs. Brown and Department Managers to come up with recommendation to Board. Motion by Mr. Huntley, second by Mrs. Reese to approve architectural team to develop a proposal to bring to the Board. AYES: Huntley, Hill, Haines, DeVault, Reese, Steimle. NAYS: None. ABSENT: McManus. ABSTAINING: None.

Mr. Barnes will discuss with Floyd Anderson the time frame involved and come back in several months. Mr. Barnes left the meeting at 7:38 pm.

DIRECTOR'S REPORT: November 2011
Had forwarded information to Board on Senate Bill 2147 regarding diverted local tax to pay the superintendent's salary and diverts money we get from township about $23,000 or $25,000 a year. Completed RAILS communication survey. We need to schedule an Audit Committee meeting. Distributed to Trustees a legal calendar for 2012. Trustee election is in April 2013. Motion by Mr. Huntley, second by Mrs. Reese to accept the Director's report. Unanimously carried.

COMMITTEE REPORTS:
Intergovernmental Group (Mr. Hill)
The City is planning an event to get all Intergovernmental Group members and Boards together.

LINC (Mrs. Reese)
The holiday dinner was held on December 6, 2011. There was no business.

Foundation (Mrs. DeVault)
No notes from November. No meeting in December. Mrs. Brown reported the year end letter requesting donations was approved. Director Emeritus letters were sent out. They will meet in January.

RAILS (Mrs. Haines)
Board meeting will be Monday, December 19, 2011.

Motion by Mrs. DeVault, second by Mr. Hill, to accept the Committee Reports. Carried unanimously.

NEW BUSINESS
47. APPROVAL OF TEMPORARY PARKING LOT BID
Motion by Mr. Huntley, second by Mrs. DeVault to accept the bid of Chicagoland Paving Contractors in the amount of $139,900 for the temporary parking lot. AYES: Huntley, Hill, Haines, DeVault, Reese, Steimle. NAYS: None. ABSENT: McManus. ABSTAINING: None.

48. ORDINANCE 2011/2012-5: ESTABLISHING DATES OF REGULAR MEETINGS FOR CALENDAR YEAR JANUARY 2012 - JANUARY 2013
Motion by Mrs. Reese, second by Mrs. DeVault to approve Ordinance 2011/2012-5. AYES: Huntley, Hill, Haines, DeVault, Reese, Steimle. NAYS: None. ABSENT: McManus. ABSTAINING: None.

49. FURNISHINGS AND EQUIPMENT
a. Copier/fax for Reference Services workroom
Reference workroom copier/fax machine is not working and is irreparable. Request for Board to approve purchase of copier, not to exceed a certain amount. We have a Xerox copier in Administration Office we might swap out to reference and get heavy duty copier for Administration Office. A suggestion was made to have the Foundation purchase the copier and Mrs. Brown stated that they do not have it in their budget. We could trade in the copier in Administration Office and purchase two new copiers, with a range of about $12,000. Motion by Mr. Huntley, second by Mrs. Reese to approve the purchase of two copiers, with a trade in of copier in Administration Office, with costs not to exceed $11,500. AYES: Huntley, Hill, Haines, DeVault, Reese, Steimle. NAYS: None. ABSENT: McManus. ABSTAINING: None.

b. Area Rug for Carnegie Community Room
Discussion was tabled.

50. POLIDAY(1) COMMITTEE RECOMMENDATIONS
a. Position Descriptions and Classifications
i. Acquisitions Assistant
ii. Outreach Services Manager
iii. Administrative Assistant (full time)
Motion by Mr. Huntley, second by Mrs. Hill to approve revisions to job description for Acquisitions Assistant, to upgrade position of Outreach Services Manager to grade E6 and approve salary at midpoint range, to upgrade position of Administrative Assistant (full time) to grade E3 and approve salary at midpoint range. AYES: Huntley, Hill, Haines, DeVault, Reese, Steimle. NAYS: None. ABSENT: McManus. ABSTAINING: None.

(1) Should be Policy. See Minutes of Regular Monthly Meeting, January 11, 2012.

b. Employee Handbook Review and Revisions
i. ADAAA implementation (Americans with disabilities act amendment act)
ii. Family Medical Leave Act
iii. Library closings
iv. Excused unpaid absence for employees under 20 hours per week
Mrs. Brown reported that ADAAA implementation is the law the Library is following. With regard to excused unpaid absence days, all staff members used to have 10 excused unpaid absence days and they were reduced to five. It is very difficult for staff members scheduled under 20 hours per week to schedule time off for illness or vacation days. It is unpaid time off and 10 days of excused unpaid absence would only apply to staff members scheduled under 20 hours per week. Motion by Dr. Steimle, second by Mrs. DeVault to approve recommendations b.i. through b.iv. Carried unanimously.

c. Bylaws: Trustee Term of Office
Mrs. Brown stated this is a correction of Bylaw change. Motion by Mrs. DeVault, second by Mrs. Reese to approve change. Carried unanimously. Mrs. Brown reported that it is to be posted by the request of the Attorney General.

d. Open Meetings Act
Rules for Public Participation in Library Board Meetings
Motion by Mr. Huntley, second by Mrs. Reese to approve public participation rules. Carried unanimously.

e. Meeting Room Policy
Commercial groups
With demands placed on Library staff by some commercial groups reserving the meeting rooms, recommendation to increase the rates for commercial groups from $70 for the first two hours and $20 for each additional hour to $125 for the first two hours and $50 for each additional hour. Mr. Huntley asked that the Meeting Room Policy and Application be revised to also state that if any groups reserving the meeting rooms at the Library do not comply with the rules, they may be denied use of the meeting rooms in the future. Motion by Mr. Hill, second by Mrs. DeVault to approve the increase in rental fees for commercial groups and to revise the Meeting Room Policy and Application as aforementioned. Carried unanimously.

f. Employee Benefits: Heath Insurance
Mrs. Brown reported that Mr. Wood recommended a couple of years ago to increase the cost of health insurance to staff; at that time, the Policy Committee felt the economy did not warrant such an increase. The Policy Committee has reviewed this recommendation and now approves the recommendation. Currently costs for PPO plan is $637 and costs for HMO plan is $511. All staff participating in health insurance, both PPO and HMO, pay $40 per month. Policy Committee is recommending that staff participating in the PPO plan pay the difference between HMO and PPO premium and that the premium paid by staff participating in the HMO plan be increased to $50 per month. Motion by Mrs. Reese, second by Mrs. DeVault to approve the recommendation of the Policy Committee with the increases in staff contribution for health insurance not to be implemented prior to July, 2012. Carried unanimously.

g. Salaries, 2012
Finance Committee recommends in order to stay within 2% overall increase, base increase would be 1.5%, with following levels for merit increases of 2%, 2.5% and 3%. Motion by Mr. Huntley, second by Mr. Hill, to approve the recommendation of the Finance Committee. AYES: Huntley, Hill, Haines, DeVault, Reese, Steimle. NAYS: None. ABSENT: McManus. ABSTAINING: None.

51. PLAN FOR UPDATING STRATEGIC PLAN
Mrs. Brown recommended creation of a committee to begin planning the strategic planning process for 2012/2013. Motion by Mrs. Reese, second by Mrs. DeVault to approve the formation of a new Strategic Plan Committee, without the participation of Mr. Huntley and Mr. Hill. Carried unanimously.

Mr. Huntley stated that he will step down from the position of Vice President/Secretary. Mrs. Haines thanked Mr. Huntley for serving far above and beyond the requirements of the position and stated the Board was very grateful for all he has done and will continue to do.

52. BUILDING MATINENANCE AND REPAIRS
Nothing to report, with the exception of Agenda Item 49.

53. CLOSED SESSION FOR DISCUSSION OF THE FOLLOWING SUBJECTS:
a. Acquisition and lease of property [5 ILCS 120/2 (c) (5) and (6)]
b. Litigation [5 ILCS 120/2 (c) (11)]
c. Personnel [5 ILCS 120/2 (c) (1)]
No need for closed session.

54. POSSIBLE VOTE ON ITEMS DISCUSSED IN CLOSED SESSION
No need for vote.

ADJOURN
Motion by Mr. Huntley, second by Mrs. Reese to adjourn at 8:09 pm. AYES: Huntley, Hill, Haines, DeVault, Reese, Steimle. NAYS: None. ABSENT: McManus. ABSTAINING: None.

Norman C. Huntley, Secretary
Board of Trustees

ORDINANCE 2011/2012 - 5

ORDINANCE ESTABLISHING DATES OF REGULAR MEETINGS OF THE BOARD OF
TRUSTEES OF THE ST. CHARLES PUBLIC LIBRARY DISTRICT FOR CALENDAR YEAR

JANUARY 2012 - JANUARY 2013

BE IT ORDAINED by the Board of Trustees of the St. Charles Public Library District that the regular meetings of the Board of Trustees of the St. Charles Public Library District shall be held at the Library at One South Sixth Avenue at 7:00 p.m. on the second Wednesday of every month except August on the following dates:
January 11, 2012
February 8, 2012
March 14, 2012
April 11, 2012
May 9, 2012
June 13, 2012
July 11, 2012
August - No Meeting
September 12, 2012 (Annual Meeting)
October 10, 2012
November 14, 2012
December 12, 2012
January 9, 2013

This Ordinance shall be in full force and effect from its passage, approval and publication by law.

ADOPTED this 14th day of December, 2011, pursuant to a roll call vote as follows:

AYES: Huntley, Hill, Haines, DeVault, Reese, Steimle
NAYS: None
ABSTAINING: None
ABSENT: McManus

Victoria A. Haines
President, Board of Trustees
St. Charles Public Library District

ATTEST:
Norman C. Huntley
Secretary, Board of Trustees

MINUTES
REGULAR MEETING
BOARD OF TRUSTEES
ST. CHARLES PUBLIC LIBRARY DISTRICT
November 9, 2011

The Regular Meeting of the Board of Trustees of the St. Charles Public Library District was held on Wednesday, November 9, 2011 at 7:00 pm at the Library. Present: President Tory Haines, Vice-President/ Secretary Norm Huntley, Treasurer Debra McManus, Trustees Mike Hill, Karen DeVault, Cynthia Steimle; Director Diana Brown and Administrative Assistant Virginia Tsipas. Absent: Trustee Kimberly Reese. Library Staff present: Bryan Wood, Bonni Ellis, Denise Farrugia and Laura Haule.

WELCOME OF GUESTS
Mrs. Haines welcomed the staff members present at 7:00 pm.

MINUTES: Regular Meeting, October 12, 2011
The following revisions were requested to be made: page 000339, Motion for Bills was made by Mrs. Reese, not Mr. Reese. Page 000340, Foundation Report, was given by Mrs. DeVault, not Mrs. Haines. Mrs. Steimle asked what Collection HQ meant. Mrs. Brown said it is an analysis of circulation to advise you on how to develop your collection. Motion by Mr. Huntley, second by Mrs. DeVault to approve the Minutes of the Regular Meeting of October 12, 2011, as so corrected. Carried unanimously.

MINUTES: Finance Committee, October 12, 2011
The following revision was requested to be made: starting time of the Finance Committee meeting was at 6:30 pm, not 7:00 pm. Motion by Mr. Hill, second by Mrs. McManus to approve the Minutes of the Finance Committee of October 12, 2011, as so corrected. Carried unanimously.

TREASURER'S REPORT: October 2011
INTERNAL BUDGET REPORT: October 2011
YEAR-TO-DATE STATEMENT: October 2011
FUND BALANCE: October 2011
INVESTMENT REPORTS for Valley Community Bank, Harris Bank and IIIT: October 2011
Motion by Mr. Huntley, second by Mrs. McManus to approve the Treasurer's Report for October 2011, the Internal Budget Report for October 2011, the Year-to-date Statement for October 2011, the Fund Balance Report for October 2011, the Investment Reports for Valley Community Bank, Harris Bank and IIIT for October 2011. Carried unanimously.

BILLS: October 2011
Motion by Mr. Huntley, second by Mrs. McManus to approve the bills for October 2011 in the amount of $481,676.38. Carried unanimously.

DIRECTOR'S REPORT: October 2011
Reminder that the Policy Committee will meet next Thursday, November 17, 2011 at 5:30 pm. Invitation for all Trustees placed at their seats for the Grand Opening of the Elgin Community College Academic Library and Learning Center for January 27, 2012 at 2:00 pm. Meeting with Paul Ingevaldson, a concerned citizen about the future building plans of the Library, went very well. Holiday music program will be held at the Library on November 25, 2011 from 3:00-4:00 pm. Shoutbomb has been upgraded. Motion by Mr. Huntley, second by Mrs. McManus to accept the Director's report. Unanimously carried.

COMMITTEE REPORTS:
Intergovernmental Group (Mr. Hill)
The Group met on October 13, 2011, and Mr. Hill emailed the Board members his notes from the meeting. There will be a meeting tomorrow morning at the Library in the Carnegie Community Room. A special bookmark was prepared about the Carnegie Community Room renovation which was funded by various donations from the community, the Library Foundation and a state grant.

Foundation (Mrs. DeVault)
Ongoing discussions about fundraisers. Discussed the year end letter requesting donations. Next April during National Library Week, the Foundation will host two programs: one a Mark Twain impersonator and an author visit, by Alice Ozma on the book The Reading Promise. Discussed their Facebook site. Next meeting will be Thursday, November 10, 2011.

LINC (Mrs. Brown for Mrs. Reese)
Mrs. Brown reported that Mrs. Reese would request the Board to approve the LINC budget.

RAILS (Mrs. Haines)
Next board meeting will be in Geneva, now named the RAILS Geneva Facility. They are looking at all real estate owned to determine the use in a most efficient manner. The Geneva location is a promising site to sell, but nothing will be done until deliveries are made available from another location. Former Executive Director, Tom Sloan will be leaving RAILS and going back to Florida. They are in the process of hiring a director.

Motion by Mrs. DeVault, second by Mrs. McManus, to accept the Committee Reports. Carried unanimously.

UNFINISHED BUSINESS
37. BUILDING PROGRAM
a. Parking Lot
The bids are due on Friday, November 11, 2011. Notified all prospective bidders we will take most of the components of bids and wait until spring for asphalt component. Police Chief has approved elimination of on-street parking on Walnut Avenue but we still need formal approval.

b. Building Plans
Department managers met to talk about service priorities. Look at plans for possible changes and space needs. Make building work. Look at phased approach. Need to meet with Board or architect to see if it is feasible. Did talk with Floyd, Michael and Dawn and summary is at your place and would like Facilities Committee to meet to see if we want to go in that direction. Mr. Huntley said he felt uneasy for the Facilities Committee to make this decision without the entire Board. Mrs. Brown said the Facilities Committee would just make recommendations. Mr. Huntley said we are talking about major building remodeling and he felt the entire Board should be involved. Mrs. Brown suggested to hold a special meeting with the architect. Mrs. Haines asked if discussions of the department managers would be available at that meeting. Mr. Huntley said we do not need to approve bids for 30 days. Mrs. Brown said it would be to approve what the architect recommends. It was decided to have this discussion at the December meeting, to start the meeting earlier than 7:00 pm and Mrs. Brown will contact Floyd Anderson about the meeting time.

The Facilities Committee of the Board will meet on Thursday, November 17, 2011 at 5:00 pm with members Mr. Huntley, Mrs. McManus, Mr. Hill and Mrs. Reese to approve the parking lot bid, with ratification by Board at the December 14, 2011 meeting.

The Policy Committee of the Board will meet on Thursday, November 17, 2011 at 5:30 pm with members Mrs. McManus and Mrs. Reese.

NEW BUSINESS
38. PURCHASE OF HARDWARE AND SOFTWARE
Motion by Mrs. McManus, second by Mrs. DeVault to approve the purchase of an Apple iMac, two 27" monitors, a virtual desktop kit and software for the Public Relations Department, including video editing software for tutorials to be placed on the Library's website, in the amount of $2,600. AYES: Huntley, McManus, Hill, Haines, DeVault, Steimle. NAYS: None. ABSENT: Reese. ABSTAINING: None.

39. INTERNET ACCESS BY MINORS
Mrs. Brown explained that our current policy permits minors to check out any materials in the Library if their parents allow them to get library cards. The policy also permits them to use all services. She and the Department Managers now are looking at the possibility of extending this same policy to internet access: if the parent allows a child to have a card, the card may be used for all services, including internet access. Included in this packet is the Library's current policy on access to materials and services.

Mrs. McManus asked if the internet in Youth Services was managed. Mrs. Brown said it is managed and filtered for pornography. A correction was requested for the policy on Free Access to Library Materials and Services: third paragraph should state in part "issued to a child who is under 18 years old without the parent . . .". Motion by Mr. Huntley, second by Mrs. McManus to approve the recommendation and the policy as so corrected. Carried unanimously.

40. LINC BUDGET
Motion by Mr. Huntley, second by Mr. Hill, to approve the LINC budget. AYES: Huntley, McManus, Hill, Haines, DeVault, Steimle. NAYS: None. ABSENT: Reese. ABSTAINING: None.

41. ORDINANCE 2011/2012-4: LEVYING TAXES FOR LIBRARY PURPOSES FOR THE FISCAL YEAR 2011/2012 AND RELATED DOCUMENTS
a. Levy
b. Certificate of Levies
c. Truth in Taxation Certificate of Compliance
Mrs. Brown said that all figures are estimates because we will not receive the final assessment until spring. Abatement can be made at that time. Motion by Mrs. McManus, second by Mrs. DeVault to approve Ordinance 2011/2012-4. AYES: Huntley, McManus, Hill, Haines, DeVault, Steimle. NAYS: None. ABSENT: Reese. ABSTAINING: None.

42. PRESENTATION: FRIENDS AND FOUNDATION
Mrs. Brown gave the informational Power Point presentations of the Friends of the St. Charles Public Library and the St. Charles Public Library Foundation. The Foundation has recently created the position of Director Emeritus of the Foundation and will ask Michael Dixon, Vernon Oie and Dr. Donald D'Amico if they would like to accept the invitation to become Director Emeritus. This position is not simply an honorary one, but requires a commitment to continue to serve the Foundation through committee work or special projects.

43. BUILDING MAINTENANCE AND REPAIRS
Nothing needed.

44. CLOSED SESSION FOR DISCUSSION OF THE FOLLOWING SUBJECTS:
Acquisition and lease of property [5ILCS 120/2(c)(5) and (6)]
Litigation [5 ILCS 120/2(c)(11)]
Personnel [5 ILCS 120/2(c)(1)]
No need for closed session.

45. POSSIBLE VOTE ON ITEMS DISCUSSED IN CLOSED SESSION
No need for vote.

ADJOURN
Motion by Mr. Hill, second by Mrs. McManus to adjourn at 7:44 pm. AYES: Huntley, McManus, Hill, Haines, DeVault, Steimle. NAYS: None. ABSENT: Reese. ABSTAINING: None.

Norman C. Huntley, Secretary
Board of Trustees

10.14

FREE ACCESS TO LIBRARY MATERIALS AND SERVICES

Free access to all library materials and services will not be restricted because of age, race, religion, national origins or social or political views, in accordance with Article V of the Library Bill of Rights. In deference to the right of parents and guardians to determine the extent of their children's access to and use of library materials and services, the St. Charles Public Library District will not impose restraints on access and use by children.

In accordance with Article V of the Library Bill of Rights, the St. Charles Public Library District assures free access to its holdings and services for all registered patrons. It is the freedom of the individual to select or reject any item. Children are not limited to the juvenile collection, which is housed separately in order to facilitate maintenance and use. Responsibility for a child's use of the Library, including his reading, must rest with the parent or guardian, not with the Library which cannot act in place of the parent. Librarians are available to provide reader guidance.

Effective immediately, no new, renewal, or replacement card will be issued to a child who is under 18 years old or younger without the parent or guardian's signature on the registration card stating that the parent or guardian accepts responsibility for the child's selection of materials and for the physical condition of those materials.

Adopted: 4/8/81
Revised: 9/16/87, effective 9/30/87
2/26/90; 11/9/11

MINUTES
REGULAR MEETING
BOARD OF TRUSTEES
ST. CHARLES PUBLIC LIBRARY DISTRICT
October 12, 2011

The Regular Meeting of the Board of Trustees of the St. Charles Public Library District was held on Wednesday, October 12, 2011 at 7:00 pm at the Library. Present: President Tory Haines, Treasurer Debra McManus, Trustees Mike Hill, Karen DeVault, Kimberly Reese, Cynthia Steimle, Director Diana Brown and Administrative Assistant Virginia Tsipas. Absent: Vice-President/ Secretary Norm Huntley. Library Staff present: Bryan Wood, John Varga, Denise Farrugia and Heidi Krueger. Guests: Laura Nykaza, Examiner.

WELCOME OF GUESTS
Mrs. Haines welcomed the staff members present at 7:00 pm.

Mrs. Haines appointed Mr. Hill as Secretary Pro-Tem because of Mr. Huntley's absence.

Motion by Mrs. McManus, second by Mr. Hill to take agenda out of order. Carried unanimously.

AGENDA TAKEN OUT OF ORDER
27. PRESENTATION BY HEIDI KRUEGER: "THE LIBRARY - IN YOUR POCKET"
Mrs. Brown introduced Heidi Krueger as the Library's Virtual Services Coordinator. Ms. Krueger presented "The Library - In Your Pocket", virtual services offered by the Library, to the Trustees.

28. PRESENTATION: FRIENDS OF ST. CHARLES PUBLIC LIBRARY WEBSITE
Mrs. Brown presented the Friends of St. Charles Public Library website to the Trustees.

MINUTES: Annual Meeting, September 14, 2011
Motion by Mrs. Reese, second by Mrs. DeVault to approve the minutes of the Annual Meeting of September 14, 2011. Carried unanimously.

TREASURER'S REPORT: September 2011
INTERNAL BUDGET REPORT: September 2011
YEAR-TO-DATE STATEMENT: September 2011
FUND BALANCE: September 2011
INVESTMENT REPORTS for Valley Community Bank, Harris Bank and IIIT: September 2011
Motion by Mrs. McManus, second by Mrs. DeVault to approve the Treasurer's Report for September 2011, the Internal Budget Report for September 2011, the Year-to-date Statement for September 2011, the Fund Balance Report for September 2011, the Investment Reports for Valley Community Bank, Harris Bank and IIIT for September 2011. Carried unanimously.

BILLS: September 2011
Motion by Mr.(1) Reese, second by Mrs. McManus to approve the bills for September 2011 in the amount of $486,525.98. Carried unanimously.

DIRECTOR'S REPORT: September 2011
An All Staff program was presented at the Library today by Judi Asselborn of Friends of St. Charles Public Library and Robin Soderquist of St. Charles Public Library Foundation. Corrected pages for Per Capita Grant and August Statistical Report. Motion by Mrs. DeVault, second by Mrs. McManus to accept the Director's report. Unanimously carried.

COMMITTEE REPORTS:
Foundation (Mrs. Haines(2))
Will meet October 13, 2011.

LINC (Mrs. Reese)
No meeting in October.

Intergovernmental Group (Mr. Hill)
Will meet October 13, 2011.

RAILS (Mrs. Haines)
Trying to streamline deliveries of materials as economically as possible.

Motion by Mrs. McManus, second by Mrs. DeVault to accept the Committee Reports. Carried unanimously.

UNFINISHED BUSINESS
25. COMMUNITY SURVEY RESULTS
Mrs. Brown relayed the response from Marketing Coordinator with regard to the validity of the community survey. Jane Cooper of Cooper Hong replied that given our audience size (24,131 surveys mailed) they would need 586 completed surveys to deliver a 95% confidence level that their results fall with a margin of error of +/- 4%. They had 640 respondents, so the sample size was statistically significant. With nearly 95% of respondents saying they have a library card, the survey results are probably somewhat skewed, with interested patrons responding at higher levels than the general population. They did not learn what percentage of survey-recipient households have a library card. Without that figure, they could not ascertain the degree to which results may be affected. However, they did have a good cross-section of patrons responding, if not of non-users.

George K. Baum in the past recommended that a phone survey is only valid way to get a random survey. Users might be more willing to respond.

Mrs. Steimle wanted to know what percentage of people who are eligible to get library cards get one. Mrs. Brown said over 50%. Mrs. Steimle asked what we were trying to find out with the survey. Mrs. Brown said the public's perception of the Library, of how aware they are of our services, and how satisfied they are. The Library looked at a number of ways to do this while keeping the costs down. We did find out as much as we could with a limited budget.

Mrs. Steimle said we need to deal with people who do not like libraries. Mrs. Brown said some people say to use our money on users and not non-users. We need to communicate what we offer. This process was to help with starting the marketing plan.

Mrs. Brown distributed a copy of an email from an unhappy resident of St. Charles regarding the Library's plans to build a new library.

Mrs. Steimle said the feedback of the survey was interesting, but not sure if it is good.

Mrs. Brown said the cost of the survey was around $8,000 with the consultant's preparation of the survey and mailing Discover to 24,000 households. The survey was also available online and a computer station in the Library for patron's use.

Mrs. Steimle said people are increasingly saying they don't want to pay taxes for anything. We are fighting a tough battle.

Mrs. Brown said the department managers are looking at prioritizing space needed within the next few years, what we can do with just this building, and possibly phasing any future additions.

26. BUILDING PROJECT
a. Parking Lot
A timeline was included in the board packet; it cannot be built this year. Rezoning is done, specifications are done. We are waiting for comments on plans from City and permission to eliminate on street parking on Walnut Avenue from the St. Charles Police Department.

b. Building Plans
Mrs. Brown said there is no news other than that mentioned before. Mr. Hill asked about air conditioning, windows and lighting. Mrs. Brown said she will work with the architect and they will work with our current service systems. We are looking at over $1,000,000 in major systems upgrades and replacements within the next 5-8 years.

29. PER CAPITA GRANT 2012 APPLICATION
We are still waiting for 2011 PCG funding. If we get 2012 it will be over one year from now, which is fairly standard. Tech Team will discuss Collection HQ. We have until May 1, 2012 for budget reallocation.

30. TENTATIVE LEVY
A meeting of the Finance Committee was held prior to this meeting. Mrs. McManus reported that a levy of $7,500,000 will be a 9.7% increase over what we received this current fiscal year for the Truth in Taxation Notice. This is a lower levy than last year's $8,982,500. If we levy too low we cannot recoup later. In this environment we don't want to go too high, we want to be sensitive to state of local economy.

31. RESOLUTION 2011/2012-2: TO DETERMINE ESTIMATE OF FUNDS NEEDED FOR FY 2011/2012
Motion by Mrs. McManus, second by Mrs. Reese to approve Resolution 2011/2012-2: To Determine Estimate of Funds Needed for FY 2011/2012. AYES: McManus, Hill, Haines, DeVault, Reese, Steimle. NAYS: None. ABSENT: Huntley. ABSTAINING: None.

32. TENTATIVE TRUTH IN TAXATION NOTICE
Motion by Mrs. McManus, second by Mrs. Reese to approve the Truth in Taxation Notice. AYES: McManus, Hill, Haines, DeVault, Reese, Steimle. NAYS: None. ABSENT: Huntley. ABSTAINING: None. The Notice will be published in the Kane County Chronicle.
33. BUILDING MAINTENANCE AND REPAIRS
Mr. Varga reported that the new contractor, Artlip & Sons worked on boiler this month and got it working well. This contractor is a lot better than previous contractor.

34. SCHEDULE POLICY COMMITTEE MEETING
Mrs. Brown will email Committee members, Mrs. DeVault, Mrs. Reese and Mrs. McManus to schedule meeting.

35. CLOSED SESSION FOR DISCUSSION OF THE FOLLOWING SUBJECTS:
Acquisition and lease of property [5ILCS 120/2(c)(5) and (6)]
Litigation [5 ILCS 120/2(c)(11)]
Personnel [5 ILCS 120/2(c)(1)]
No need for closed session.

36. POSSIBLE VOTE ON ITEMS DISCUSSED IN CLOSED SESSION
No need for vote.

ADJOURN
Motion by Mrs. McManus, second by Mr. Hill to adjourn at 7:57 pm. AYES: McManus, Hill, Haines, DeVault, Reese, Steimle. NAYS: None. ABSENT: Huntley. ABSTAINING: None.

Michael Hill
Secretary Pro Tem, Board of Trustees

_______________
(1) Should be Mrs. Reese. See Minutes of Regular Meeting, November 9, 2011.
(2) Should be Mrs. DeVault. See Minutes of Regular Meeting, November 9, 2011.

MINUTES
ANNUAL MEETING
BOARD OF TRUSTEES
ST. CHARLES PUBLIC LIBRARY DISTRICT
September 14, 2011

The Annual Meeting of the Board of Trustees of the St. Charles Public Library District was held on Wednesday, September 14, 2011 at 7:00 pm at the Library. Present: President Tory Haines, Vice-President/ Secretary Norm Huntley, Trustees Mike Hill, Karen DeVault, Kimberly Reese, Cynthia Steimle, Director Diana Brown and Administrative Assistant Virginia Tsipas. Absent: Treasurer Debra McManus. Library Staff present: Bryan Wood, Kelli Biller, Merilee Curtis, Denise Farrugia, Myung Gi Sung, Laura Haule and Marie Baldwin. Guests present: Brian LeFevre of Sikich Gardner & Co., LLP and Paul Ingevaldson, Citizen.

Public Hearing was called to order by President Tory Haines at 6:45 pm regarding the Budget and Appropriation Ordinance. No comments were made during this Hearing.

Motion by Mrs. DeVault, second by Mr. Hill, to adjourn from the Public Hearing for the Budget and Appropriation Ordinance to the Annual Meeting at 6:59 pm. Carried Unanimously.

WELCOME OF GUESTS
Mrs. Haines welcomed the guests and staff members present at 7:00 pm.

AGENDA TAKEN OUT OF ORDER

NEW BUSINESS
Motion by Mrs. Reese, second by Mrs. DeVault, to move to Agenda Item 15. Carried unanimously.

15. AUDIT PRESENTATION: BRIAN LeFEVRE
Brian LeFevre of Sikich discussed the audit of the Library and reported that the Library received an unqualified opinion, which is the highest level. Mr. LeFevre stated the audit was based on two sets of standards; auditing standards AICPA and financial reporting standards. An important note was that all deposits were fully collateralized. With regard to the Management Letter, Mr. LeFevre stated that with respect to GASB Statement No. 61 will not impact us at all as a district. Trustees were directed to contact Mr. LeFevre if they had further questions. Motion by Mrs. Reese, second by Mrs. DeVault, to accept the audit. Carried unanimously.

7:16 pm - Mrs. Haines thanked Mr. LeFevre and Mrs. Baldwin for their work in preparation of the audit. Auditor Brian LeFevre left the meeting.

Motion by Mr. Hill, second by Mrs. Reese, to move to Agenda Item 17. Carried Unanimously.

17. MARKETING AND COMMUNICATIONS PLAN PROPOSAL: KELLI BILLER
Mrs. Brown asked the Trustees to introduce themselves to the Library's part-time Marketing Coordinator, Kelli Biller. Mrs. Biller stated she worked at a full service marketing agency and education was one of their largest client areas. Mrs. Brown stated that the Library began a marketing process in response to surveys received in the past five years. There have been many suggestions about improving effectiveness of communication and our website. We have worked with Cooper Hong for the community survey. Based on those results, we wanted to develop a unified plan. Mrs. Biller has developed the marketing plan. She has come in as an outsider with a fresh perspective on how to make it better. Mrs. Biller reviewed the Marketing and Communication Plan with the Board and explained the benefits for the Library to continue to work with Cooper Hong and their design experts.

Mr. Hill said the Intergovernmental Group will be having a meeting about saving money in working on website designs. Mrs. Biller said she would attend that meeting.

Mrs. Haines asked if the referendum demographic analysis was allowed. Mrs. Brown said it is just a study and they would reword that section of the plan to explain the intention of broader education within the Library district.

Mrs. Brown said the Library would like to continue working with Cooper Hong. We have changed newsletter printer and have cut costs in half, even with going to four colors for our newsletter from 2 colors. The recommendation is to use those extra funds to continue to work with Cooper Hong.

Motion by Mrs. Reese, second by Mrs. DeVault, to approve the Marketing and Communications Plan. Carried unanimously.

Motion by Mrs. Reese, second by Mrs. DeVault, to continue working relationship with Cooper Hong. AYES: Huntley, Hill, Haines, DeVault, Reese, Steimle. NAYS: None. ABSENT: McManus. ABSTAINING: None.

MINUTES: Audit Committee Meeting, July 13, 2011
Motion by Mr. Huntley, second by Mr. Hill, to approve the minutes of the Audit Committee Meeting of July 13, 2011. Carried unanimously.

MINUTES: Regular Meeting, July 13, 2011
Motion by Mr. Huntley, second by Mr. Hill, to approve the minutes of the Regular Meeting of July 13, 2011. Carried unanimously.

TREASURER'S REPORT: July 2011
Motion by Mr. Huntley, second by Mr. Hill, to approve the Treasurer's Report for the month of July, 2011. Carried unanimously.

TREASURER'S REPORT: August 2011
INTERNAL BUDGET REPORT: July 2011
INTERNAL BUDGET REPORT: August 2011
YEAR-TO-DATE STATEMENT: July 2011
YEAR-TO-DATE STATEMENT: August 2011
FUND BALANCE: July 2011
FUND BALANCE: August 2011

INVESTMENT REPORTS: July 2011
The First State Bank/Harris Bank, July 2011
IIIT, July 2011
INVESTMENT REPORT: August 2011
The First State Bank/Harris Bank, August 2011
IIIT, August 2010

Motion by Mr. Huntley, second by Mrs. Reese, to approve the Internal Budget Report, Year-To-Date Statement, Fund Balance, Investment Reports for The First State Bank/Harris Bank, Investment Report for IIIT, all for the month of July, 2011. Carried unanimously.

Motion by Mr. Huntley, second by Mrs. Reese, to approve the Treasurer's Report, Internal Budget Report, Year-To-Date Statement, Fund Balance, Investment Reports for The First State Bank/Harris Bank and Investment Report for IIIT, all for the month of August 2011. Carried unanimously.

BILLS: July 2011
BILLS: August 2011
Motion by Mr. Huntley, second by Mr. Hill, to approve the bills for July 2011 in the amount of $567,314.30 and the bills for August 2011 in the amount of $643,821.59. Carried unanimously.

DIRECTOR'S REPORT: July and August 2011
Mrs. Brown received an email from Brian Townsend asking if the Library Board is interested in having dinner with other local governments to celebrate the Family Circle award. Individual members will pay for their own dinner and possible date is November 19, 2011. Board's response was yes. A meeting of the Policy Committee needs to be scheduled for various matters. Budget explanation distributed is for the newspapers. Shoutbomb is upcoming and LINC will test message services. The date to launch is forthcoming. You can sign up through your computer or from your smart phone. Summer reading program survey is online. Working on responses to survey comments from patrons now. Two tickets are remaining for the Foundation Donor Event for September 17, 2011 to be held at Pheasant Run. Motion by Mr. Huntley, second by Mrs. DeVault, to accept the Director's Report. Carried unanimously.

COMMITTEE REPORTS:
Intergovernmental (Mr. Hill)
Mr. Hill previously emailed the Trustees information from the July, August and September meetings. Mrs. Brown and Mrs. Haines attended the first City meeting of the comprehensive plan review. The next meetings are September 22, 2011 at 7:00 pm at St. John Newman Church, September 28, 2011 at 7:00 pm at Kane County Circuit Clerk Building and October 12, 2011 at 7:00 pm at Baker Memorial Community Center. Mr. Hill will attend the meeting at the Kane County Circuit Clerk Building.

Foundation (Mrs. DeVault)
The Foundation Board elected new officers for 2011/2012 fiscal year, who are President, Robin Soderquist; Vice President, Carol Abel and Secretary/Treasurer Jo Ann Poole. The Foundation recommends to the Library Board that the piano rental fees for the Carnegie Community Room be raised from $50 to $75. The Foundation Donor Event will be held on Saturday, September 17, 2011 at Pheasant Run. Action plans for strategic planning have been tabled.

LINC (Mrs. Reese)
Mrs. Reese presented LINC audit documents available for review by Trustees. LINC received an unqualified opinion. She distributed a brochure for a Community Read of Great Gatsby. Success of summer programs were discussed. West Chicago is beginning to do studies of their building of 20 years.

RAILS (Mrs. Haines)
Speaking with professional consultants on how much real estate to keep and what to sell. Mary Witt is creating a committee for staff input of member libraries. In 2012, all meetings will be held on Friday at 1:00 pm. Mrs. Brown met Michael Piper of RAILS when he met with Mrs. Haines recently at our Library; and it is amazing what he has undertaken. Voices of Vision, transportation and automation are functions still ongoing out of DLS building. This Friday there will be a meeting. Next Thursday's meeting will be in Burr Ridge. October meeting will be in Geneva.

Motion by Mr. Hill, second by Mrs. DeVault, to accept the Committee Reports. Carried unanimously.

COMMUNICATIONS AND CITIZENS COMMENTS
Following Robert's Rules of Order, there is a 10 minute time limit per issue on testimony with a limit of two (2) issues per meeting.

Citizen Paul Ingevaldson asked to speak. He has lived in St. Charles for 15 years. He was on the Bloomingdale Library Board during their referendum and it passed 4 to 1, with an expansion in 1982. Now he is against our Library's expansion. There are a lot of things going on in this economy and this is not a good time to go for referendum. He objects to having DVDs, CDs and paper backs in our Library's collection. What he would like to hear is what our Library is going to do if we don't pass the next referendum. There has been an incredible change in technology. He uses the Kindle. By the time the Library expands, it is going to be 2015 and technology will be developing more quickly. The Board should have a committee to look at what you will be doing. Now you are hiring a marketing staff member and how much does it cost? I am going to try and stop your referendum. A lot of people are strapped to pay more money. I-Tunes is taking over music. DVDs are a waste of space. What will you do if you don't pass the referendum? What are you paying the marketing company?

Mrs. Brown gave Mr. Ingevaldson the budget explanation for fiscal year 2001/2012, which was available for the newspaper staff. One directive is to go back and look at the building plans. Mrs. Brown told Mr. Ingevaldson she would be happy to meet with him for further discussion. Mr. Ingevaldson gave Mrs. Brown his contact information. Mrs. Haines said there were interim parking plans and they would have a more comprehensive answer when they can meet with him. Mr. Ingevaldson appreciated the time the Board gave him but felt it is not good timing for this expansion.

UNFINISHED BUSINESS
13. INTERGOVERNMENTAL AGREEMENT WITH WAYNE
Mr. Juergensmeyer approved the changes made to the Intergovernmental Agreement with Wayne for the off-site book drop. Motion by Mr. Huntley, second by Mr. Hill to approve the Intergovernmental Agreement with Wayne. Carried unanimously.

14. BUILDING PROJECT
a. Interim Parking Lot
Mrs. Brown is still working with the civil engineer on the design and survey. The dry detention pond is bigger than before. This information will be shared with the Intergovernmental Group.

b. Building Plans
Nothing to report.

16. ANNUAL REPORTS
Mr. Hill stated that the report was very thorough. Mrs. Brown said one goal this year was to expand
e-Books. Mr. Hill commented that circulation has expanded. Mrs. Brown said the Library was offering a drop-in session to help patrons with e-Readers. Motion by Mrs. Reese, second by Mr. Hill, to accept the Annual Report for Fiscal Year 2010/2012. Carried unanimously.

18. APPOINTMENT OF NEW FULL TIME EMPLOYEE
Mrs. Brown stated that this is a replacement of a full-time employee. In May, 2011, Joseph Anderson resigned and moved to Pennsylvania. The Library received over 70 resumes and 12 candidates were interviewed. Myung Gi Sung and Nancy Huntsha interviewed Khristi Blocton and feel she is an excellent candidate. She will begin September 19, 2011, pending Board approval. Motion by Mrs. DeVault, second by Mr. Hill, to hire Khristi Blocton as the Cataloging Librarian with a yearly salary of $39,915.20. Carried unanimously.

19. BUILDING PROJECT: HOUSE INSPECTION
The house at 115 S. Seventh Avenue will have an inspection to identify asbestos. Motion by Mr. Huntley, second by Mrs. Reese, to approve the proposal of Midwest Environmental Consulting Services, Inc. in the amount of $1,200 for the home inspection at 115 S. Seventh Avenue. AYES: Huntley, Hill, Haines, DeVault, Reese, Steimle. NAYS: None. ABSENT: McManus. ABSTAINING: None.

20. ORDINANCE 2011/2012-3: BUDGET AND APPROPRIATION ORDINANCE
a. Finance Committee Minutes
b. Related documents: Certificate of Estimated Revenue, Tentative Estimate
of Funds Needed for 2011/2012, Tentative Truth In Taxation Notice
Most changes resulted from the audit and year end balances and changes in departmental budgets and estimates of tentative expenses. Estimated revenue documents will be signed by the Treasurer and submitted with the budget to Kane and DuPage Counties. Motion by Mr. Huntley, second by Mrs. Reese, to approve Ordinance 2011/2012-3: Budget and Appropriation Ordinance. AYES: Huntley, Hill, Haines, DeVault, Reese, Steimle. NAYS: None. ABSENT: McManus. ABSTAINING: None.

21. PIANO RENTAL
Mrs. DeVault stated that the Foundation Board purchased the piano for the Library. They recommend that the piano rental fees be increased from $50 to $75 and explain on the room application that piano rental fees are applied to the Library's classical music series. Mrs. DeVault requests that the Library Board support the Foundation Board's recommendation. Motion by Mrs. DeVault, second by Mr. Hill, to increase piano rental fees from $50 to $75 and be sure information is stated on the meeting room application that piano rental fees are used to fund the classical music series. AYES: Huntley, Hill, Haines, DeVault, Reese, Steimle. NAYS: None. ABSENT: McManus. ABSTAINING: None.

22. CLOSED SESSION FOR DISCUSSION OF THE FOLLOWING SUBJECTS:
Acquisition and lease of property [5ILCS 120/2(c)(5) and (6)]
Litigation [5 ILCS 120/2(c)(11)]
Personnel [5 ILCS 120/2(c)(1)]
No need for Closed Session.

23. POSSIBLE VOTE ON ITEMS DISCUSSED IN CLOSED SESSION
No votes needed.

Dr. Steimle would like the community surveys placed on the October Agenda.

ADJOURN
Motion by Mrs. Reese, second by Mr. Hill to adjourn at 8:18 p.m. AYES: Huntley, Hill, Haines, DeVault, Reese, Steimle. NAYS: None. ABSENT: McManus. ABSTAINING: None.

Norman C. Huntley
Secretary, Board of Trustees